When drafting a policy, which of the following is a recommended writing style?

Writing in third person is recommended when drafting a policy because this style maintains a formal and objective tone, which is crucial for establishing authority and credibility. Third-person writing allows the policy to be more universally applicable and avoids the potential biases or personal opinions that may arise from a first-person narrative. It creates a sense of distance from the subject matter, which helps in conveying the information more clearly and professionally.

Policies are official documents intended to guide behavior and decision-making within an organization. They need to be clear, concise, and straightforward to ensure that all stakeholders can understand and apply them without ambiguity. Using simple and direct language is important, and writing in third person supports this goal by providing clarity and neutrality.

Options that suggest using first-person narrative, incorporating complex language, or utilizing informal expressions do not fit the formal nature required for policy documents. A first-person perspective might introduce subjective views, while complex language can obscure the message and make it difficult for readers to grasp critical information. Informal expressions also detract from the professionalism expected in policy writing.