What should be included in the definitions section of a policy document?

Including acronyms and their definitions in the definitions section of a policy document is essential for ensuring clarity and comprehension. Acronyms often serve as shorthand for longer phrases, and without their definitions, readers may have difficulty understanding the content, especially if they are not familiar with the terminology used within the organization. By providing clear definitions for each acronym, the document supports inclusive communication and allows all stakeholders, including those who are new to the organization or the subject matter, to understand the policy's provisions without ambiguity.

In contrast, while common terms relevant to the organization's mission and historical context can be important, they may not be as critical in defining essential terminology necessary for understanding the policy's implementation. Detailed job descriptions of policy enforcers, though relevant for operational clarity, fall outside the scope of what is typically included in a definitions section. Instead, they belong in other sections that deal with roles and responsibilities within the policy framework.